Phase: Execution | Audience: Shared | Project: WEB-2026-01 Corporate Website Development
In simple words: The Change Request Log records every change asked for and its decision. The Change Request Form captures one change in detail: what, why, impact on cost and time, and who approved it.
Think of it like: A renovation contractor's notebook: 'Client asked for an extra shelf: ₹5,000, 1 day, approved on 3 Nov.'
When is it created? | Execution, whenever a change is requested |
Who prepares it? | Project Manager |
Who approves or uses it? | Client Head of Marketing for billable changes |
What happens next? | Approved changes update scope, schedule, budget and invoices |
Below is the actual document for project WEB-2026-01. Read the purpose first, then go through each numbered section.
Issued by: [Your Company] Technologies Pvt. Ltd.
Purpose: All change requests raised on the project, with a completed form for CR-001 as an example.
Item | Detail |
Document no. | WEB-2026-01/CR |
Version | 1.0 |
Date | 6 Nov 2026 |
Owner | Project Manager |
Audience | Shared with client |
Phase | Execution |
CR no. | Raised | Requested by | Description | Cost (₹ + GST) | Schedule impact | Decision | Decided on |
CR-001 | 3 Nov | Marketing Executive | Add a Careers page with job listings | 12,000 | None | Approved | 6 Nov |
CR-002 | 4 Nov | Head of Marketing | Hindi version of the whole website | 85,000 | +3 weeks | Deferred | 6 Nov |
CR-003 | 5 Nov | Marketing Executive | Live chat widget with 24×7 chatbot | 38,000 | +1 week | Rejected | 6 Nov |
Item | Detail |
CR number | CR-001 |
Date raised | 3 Nov 2026 |
Requested by | Marketing Executive |
Priority | Medium |
Description of change
Add an 11th page, Careers, listing open positions that the marketing team can add and remove from the CMS, with an Apply button linking to the HR email.
Reason
The client is hiring for three roles in January and wants applicants to find openings on the website.
Impact assessment
Area | Impact |
Scope | One new page and a Jobs post type in the CMS |
Effort | 16 hours (design 4, frontend 6, backend 4, QA 2) |
Cost to client | ₹12,000 + GST ₹2,160 = ₹14,160 (rate card: additional page) |
Schedule | No change to go-live if approved by 6 Nov; built in parallel |
Risk | Low |
Decision
Approved on 6 Nov 2026 by the Head of Marketing. To be invoiced with milestone M3. Scope Statement updated to v1.1 and schedule to v1.1.
Signed for | Signature | Date |
Approved by: Head of Marketing, [Client Name] | Name and signature: ____________ | Date: ________ |
Project Manager | Name and signature: ____________ | Date: ________ |
WEB-2026-01/CR · v1.0 · Shared with client. Bracketed items such as [Client Name] are placeholders.
Next lesson: 27. Issue Log